LMS Course Enrollments

There are multiple kinds of Course Enrollments on the LMS: Self, Manual, and through the Salute Training Requirements Sync

Course Enrollments

Self Enrolling into a Course (End User)

In addition to Profile Based Course Enrollments, you can also self enroll into any Available Course in the Course Catalog.

1. Users can self enroll into a Course by browsing the Available Courses and clicking into the course of their choice.
2. Once on the Course Landing Page, review the Course Description and choose to enroll by selecting “Enroll me” from the bottom of the page or “Enroll me in this course” from the right hand navigation under Administration > Course administration.
3. After enrolling in the course, you will be directed to the Course Page, which will include additional course information and the Course Activities (e.g., Lesson, Quiz, Certificate, etc.). Click into any of the tiles to start the Course Activities. Once all Course Activities and Requirements are met, a Certificate will be generated for Course Completion.

Enrolling Staff in Courses (Teachers/Supervisors)

Teachers and Supervisors can enroll Students directly in a course as needed.

1. Navigate to the desired course.
2. From the right hand navigation, expand the Users dropdown and select Enrolled Users.
   
3. From the top right corner, select Enroll Users.
4. In the pop-up window, search for the names of the Participants you are looking to add to the Course. Multiple Users can be added at once. Under the role field, ensure that participants are always added as Students.
5. Click Enroll Users.
   
   

Bulk Staff Course Enrollments (LMS Manager)

LMS Managers can also manually enroll staff in Courses outside of Profile Based Course Enrollments.

1. Navigate to the Courses tab in the IOMAD Dashboard available to those who have LMS Manager permissions.
2. Once in the Courses tab, select User Enrollments.
3. In the Search field, either search for the desired course name or scroll through the list to find the desired course. NOTE: Multiple courses can be selected at once to manually enroll staff.
4. After selecting desired courses for enrollment, search for Users to enroll into the course(s) using the Search function on the bottom right of the window.Search for Users using the right window + search to find desired staff. Select them (multi select is possible by using Shift +) and then select “Enroll”. “Enroll All” will enroll all users populated in the window based on your search. The day and time of the course enrollment email can be adjusted using the “Send Email On” date selector.
   
   NOTE: Search for Users using the search function in the left window to see if they are already enrolled in the course and/or to Unenroll them from the course.

Salute Training Requirement Sync

Users can now be enrolled in courses directly from Salute through the "Update Training Requirements" feature available in Safety Trainings. 

A Roster Manager is able to update their Roster Members' Training Requirements from the Community Portal by accessing Employee Roster, selecting the Employee, and clicking "Update Training Needs".

A User with Salute Portal access can also do this by accessing People, selecting the Person desired, selecting "Training Requirements", and "Update Training Requirements".

Please work with your Customer Success Representative to configure the course sync. 

Classroom/In-Person Trainings

Classroom/In-Person Trainings are also known as “Face-to-Face” Trainings in the LMS. These can be a combination of any of the following activities:

• Registration Form
• Training Sign Up (required)
• Quiz
• Certificate

Based on the activities used for the Training, select rules will be applied so that the User cannot access any materials/certificates prior to being marked as having attended the In-Person Training. Likewise, certain rules are applied to ensure that they cannot access Training sign-up until they have accessed the Registration Form.

Users can enroll in any Classroom Training similar to self-enrolling for Online Training. Classroom Training enrollment can also be set up for enrollment based on User Profiles similar to the above sections, if needed.